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Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost
Department to complete the CIM Program Proposal
UCC/GCC to review new program. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Department to prepare and submit memo to Provost requesting that proposed certificate be added to the Board of Trustees’ agenda as an information item. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed Program to BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed certificate be added to the Board of Trustees’ agenda as an information item.
Registrar to add Program into Bulletin.
Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost
Department to complete the CIM Program Proposal
UCC/GCC to review new program. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Department to prepare and submit memo to Provost requesting that proposed certificate be added to the Board of Trustees’ agenda as an information item. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed Program to BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed distance program be added to the Board of Trustees’ agenda
Is this a letter/memo to ACHE? Who prepares?
Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost
Department to complete the CIM Program Proposal
UCC/GCC to review new program. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Department to prepare and submit memo to Provost requesting that proposed option be added to the Board of Trustees’ agenda. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed Program to BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed distance program be added to the Board of Trustees’ agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed option be added to the Board of Trustees’ agenda.
Department to prepare “Notification of Intent to Submit Proposal” to be sent to ACHE through the Office of the Provost.
Notification of Intent to Submit Proposal
Department to prepare “Proposal for a New Degree Program – New Application Tool” to be sent to ACHE through the Office of the Provost.
Proposal for a New Degree Program – New Application Tool
Registrar to add Option into Bulletin
Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost
Department to complete the CIM Program Proposal
UCC/GCC to review new ABM. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Department to prepare and submit memo to Provost requesting that proposed ABM be added to the Board of Trustees’ agenda as an information item. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed ABM to BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed ABM be added to the Board of Trustees’ agenda as an information item.
Registrar to add ABM into Bulletin.
Department to complete the CIM Program Proposal
UCC/GCC to review new Minor. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to add Minor into Bulletin.
Department to complete the CIM Course Proposal
UCC/GCC to review new Course. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to add Course into Bulletin.
The process by which new programs and courses are created includes:
- Provost approval to begin development (for programs only)
- Submission of materials into the university’s Course Inventory Management (CIM) system
- Reviews/approvals by departmental, college and university committees, the Provost, and (if applicable) the university’s Board of Trustees and the Alabama Commission on Higher Education.
The extent to which a proposal is reviewed/approved depends on the type of proposal. The table below shows the reviews (R) and approvals (A) required for the most common curricular proposals.
| Reviews (R) and approvals (A) required for common curricular proposals | |||||||
| Dept | Coll | Univ | Prov | BOT | ACHE | SACSCOC | |
| New Course New Minor New ABM |
RA | RA | RA | RA | |||
| New Certificate New Online Version of Existing Program |
RA | RA | RA | RA | R | R | |
| New Program New Program Option |
RA | RA | RA | RA | RA | RA | |
Department to complete the CIM Program Proposal
UCC/GCC to review Program revision. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to input Program Revisions into Bulletin.
Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost
Department to complete the CIM Program Proposal.
UCC/GCC to review Program Name revision. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Department to prepare and submit memo to Provost requesting that proposed Program Name revision be added to the Board of Trustees’ agenda as an information item. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed Program Name Revision to the BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed Program Name revision be added to the Board of Trustees’ agenda as an information item.
Is this a letter/memo to ACHE? Who prepares?
Registrar to change Program Name in Bulletin.
Department to complete the CIM Program Proposal
UCC/GCC to review Certificate revision. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to input Certificate Revisions into Bulletin.
Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost” document
Department to complete the CIM Program Proposal
UCC/GCC to review Distance Program revision. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Department to prepare and submit memo to Provost requesting that proposed Distance Program revision be added to the Board of Trustees’ agenda as an information item. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed Distance Program Revision to BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed Distance Program revision be added to the Board of Trustees’ agenda as an information item.
Is this a letter/memo to ACHE? Who prepares?
Registrar to input Distance Program revisions into Bulletin.
Department to complete the CIM Program
Department to complete the CIM Program Proposal
UCC/GCC to review Minor Revisions. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to input Minor revisions into Bulletin.
Department to complete the CIM Course Proposal
UCC/GCC to review Course Revisions. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to input Course Revisions into Bulletin.
Department to prepare and submit a preproposal memo to the Provost following the guidelines in the “Guidelines for Preproposal Memo to Provost” document. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Guidelines for Preproposal Memo to Provost
Department to complete the CIM Program Proposal
UCC/GCC to review Program Closure proposal. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Assistant Provost for Academic Effectiveness to submit Program Closure proposal to Academic Program Review Committee
Department to prepare and submit memo to Provost requesting that proposed Program Closure be added to the Board of Trustees’ agenda. Memo should be addressed to the Provost and routed through the College Dean and Assistant Provost for Academic Effectiveness.
Sample Memo to Provost re: Adding Proposed Program Closure to the BOT Agenda
Office of the Provost to prepare and submit a memo to the President requesting that proposed Program Closure be added to the Board of Trustees’ agenda.
Is this a letter/memo to ACHE? Who prepares?
Is this a letter/memo to ACHE? Who prepares, Drew?
Registrar to remove Program from Bulletin.
Department to complete the CIM Course Proposal
UCC/GCC to review Course Closure proposal. Once approved by UCC/GCC, an email notification with next steps will be sent to the department contact.
Registrar to remove Course from Bulletin.