The following describes the approval process for creating a new academic certificate.

1. Request Provost Approval to Commence Planning

   The originating academic unit should submit to the Provost a request to commence planning for the new certificate using the following two templates:

   1. Planning Request Memorandum

   2. Financial Projection (Pro Forma Budget Guidelines)

   The Provost reviews planning requests throughout the year.

2. Submit for Faculty Reviews and Approvals

   Upon Provost approval, the originating academic unit should input the certificate into the Curriculum Inventory Management System (CIM) for review and approval by appropriate unit, college and university committees. A CIM training guide is available for assistance. Please attach the approved planning request memorandum to the CIM form.

   University committees (graduate and undergraduate) meet once a month and usually review all proposals received by the first of that month. The undergraduate committee does not meet in the summer months.

3. Request Provost and Board Approval

   Upon university committee approval, the originating academic unit should submit to the Provost the following three items to request Provost approval and Board review:

   1. Approval Request Memorandum

   2. Financial Projection (Pro Forma Budget Guidelines)

   3. Approved Curriculum Model

   The Provost reviews approval requests throughout the year. However, the Board of Trustees meets only five times per year. The approved request memorandum should be attached to the CIM proposal.

4. Request Alabama Commission on Higher Education Notification

   Upon Provost approval and Board review, the university’s will notify the Alabama Commission on Higher Education of the new certificate

5. Input into University Systems

   Once Commission notification is acknowledged, the Provost Office and the Registrar will ensure that the certificate is entered into university systems so that it is operable. Certificates that complete the full approval process prior to May will appear in the fall semester Auburn University Bulletin.