Create New Online Delivery of Existing Degree Program

The following describes the approval process for creating the ability to offer an existing degree program online. Proposals for an online program that does not already exist on campus should follow the procedures for creating a new academic degree program.

  1. Request Provost Approval to Commence Planning

    The originating academic unit should submit to the Provost a request to commence planning for the online version using the following two templates:

    1. Planning Request Memorandum

    2. Financial Projection (Pro Forma Budget Guidelines)

    The Provost reviews planning requests throughout the year.

  2. Submit for Faculty Reviews and Approvals

    Upon Provost approval, the originating academic unit should input the online version into the Curriculum Inventory Management System (CIM) for review and approval by appropriate unit, college and university committees. A CIM training guide is available for assistance. Please attach the approved planning request memorandum to the CIM form.

    University committees (graduate and undergraduate) meet once a month and usually review all proposals received by the first of that month. The undergraduate committee does not meet in the summer months.

  3. Request Provost Approval and Board Review

    Upon university committee approval, the originating academic unit should submit to the Provost the following three items to request Provost approval and Board review:

    1. Approval Request Memorandum

    2. Financial Projection (Pro Forma Budget Guidelines)

    3. Approved Curriculum Model

    The Provost reviews approval requests throughout the year. However, the Board of Trustees meets only five times per year. The approved request memorandum should be attached to the CIM proposal.

  4. Request Alabama Commission on Higher Education Notification

    Upon Provost approval and Board review, the university’s will notify the Alabama Commission on Higher Education of the new online version:

  5. Input into University Systems

    Once Commission notification is acknowledged, the Provost Office and the Registrar will ensure that the online version is entered into university systems so that it is operable. Online versions that complete the full approval process prior to May will appear in the fall semester Auburn University Bulletin.

These steps are summarized below
Responsible Unit Action
Originating Unit/College Submit Planning Request Memorandum and Financial Projection to Provost
Provost Review and approve
Originating Unit Input proposed program into CIM. Attach approved planning request memorandum.
Department Review and approve
College Review and approve
University Committee Review and approve
Originating Unit/College Submit Approval Request Memorandum, Financial Projection, and Curriculum Model to Provost
Provost Review and approve
Board of Trustees Review
ACHE Coordinator Notify ACHE. Attach approved request memorandum and ACHE notification to CIM Form.
Provost/Registrar Input approved program into AU Bulletin
Last updated: February 27, 2020