AGENDA FOR AAUP MEETING, OCTOBER 10, 2001 AT PEBBLE HILL

1. Opening of meeting and welcome by chapter President Judy Sheppard at 3:10 pm

2. Approval of minutes from Spring Meeting

(see minutes at: /academic/societies/aaup/MINUTES_041901.htm)

3. Reports of activity, if any

4. Second reading, discussion, and vote on By-Laws proposed and adopted at Spring Meeting.

A) AMENDMENT TO BY-LAW 5 (CHAPTER DUES)

Section 1: The Auburn Chapter shall levy annual dues of ten dollars ($10.00) from each active member in the chapter except graduate students, whose chapter dues will be 20% of their National dues. This exception does not affect the Alabama State Conference dues collected from all members as set forth in By Law 5, Section 2. The fiscal year will run from October 1 to September 30 of the following year.

B) ADDITION OF BY-LAW 6: (E-MAIL VOTING)

First reading, April 19, 2001, APPROVED FOR SECOND READING

E-mail technology allows the leadership of the chapter more quickly and accurately to ascertain the opinions of the chapter’s members on issues of importance. The Executive Committee, polled in person, by telephone, or by e-mail by the President, will determine when a resolution or motion will be put to an e-mail vote of the membership. This bylaw does not replace By-Law No. 1 (Resolutions), Procedure I, but can be used in place of By-Law No. 1, Procedure II (Emergency).

Procedures:

a. Upon request by any member of the Executive Committee, the President or Secretary-Treasurer will poll the members of the Executive Committee to determine the applicability of an e-mail vote. The vote will occur if a simple majority of the Executive Committee and officers agree.

b. The resolution or motion that has received a second within the Executive Committee will be reduced to writing and circulated via the AAUP Auburn Chapter electronic listserve, with a notice giving the time limits for discussion and voting.

c. Each voter will cast a ballot by separate message to the Secretary-Treasurer who will tally the votes at the end of the allotted time period. After announcing the results, the Secretary-Treasurer will destroy all votes as thoroughly as possible.

d. Absentee votes may be cast electronically by simple message to the Secretary-Treasurer for elective offices or business published in a chapter meeting agenda. The deadline to vote absentee will be 5 p.m. of the day prior to the meeting. Secretary-Treasurer will tally the votes and report totals to the President as appropriate. Secretary-Treasurer will retain a list of those who have voted electronically so they may not vote again.

5. New Business

6. Adjournment