Do we have contract pricing for print?

No, Auburn University does not have contracted prices for most print jobs. The only contract we have in place is through Davis Direct for stationery items (envelopes, letterhead, business cards and notecards.) All stationery items must be ordered through Auburn’s stationery portal.

How do I have my department's items printed?

For all print orders other than stationery items, departments will be required to get at least three (3) quotes from three (3) of the ten (10) vendors on this list. Once the quotes have been attained and reviewed, the department must use the lowest-priced vendor for that specific job.

All departments should still consult with the Office of Communications & Marketing and provide the Final Approval to Print form with all printed items.

How do I obtain Final Approval to Print?

Submit your item for approval within the Auburn University Brand Center online at http://ocm.auburn.edu/brand-center. If have questions, please email brandsupport@auburn.edu.

Do I have to use the lowest quoted vendor?

Yes! Because these vendors have been prequalified and vetted, we know that they all produce quality work.

How do I pay for my print orders?

Transactions that are non- purchase orders and under $5,000 is through a vendor voucher payment. Transactions that are over $5000 will require a PO # for voucher payment to be processed.

What is the required documentation for these transactions?

Purchase requisitions over $5000 must have the following:

• Three (3) quotes attached as a backup for the purchase order to be issued.
• You will need to provide the Final Approval to Print form with the requisition.
• Completed and signed Vendor Disclosure Statement (VDS).

When the invoice is processed to pay the purchase order the quotes do not have to be attached to the eVendor Voucher but must reference the PO#.

Non-purchase order vendor voucher payments must have the following:

• Three (3) quotes along with the invoice attached as adequate documentation.
• You will need to provide the Final Approval to Print form as part of the adequate documentation.

What is the term of the agreement?

Agreements with the Preferred Vendors will be evaluated on an annual basis. Therefore, it is very important that we receive input from you regarding the service received from the vendors and the quality of the product produced. Please use the Preferred Vendor feedback form to provide positive or negative feedback related to your print order.

Please contact Amanda Hallmark at amh0271@auburn.edu in PBS or call 844-3559, if you have any additional questions.