Quick Step Guide:

This is intended to give you the high level steps to submitting a student grade adjustment (GAP) within workflow. Once you have logged into work flow through AUAccess follow the steps below to submit a grade adjustment:

Student Grade Adjustment Instructions

  1. On the left side of the screen, select My Processes under “USER PROFILE” to get a list of options:
    1. Select "Student Grade Adjustment".
    2. Enter the following fields:
      1. Workflow Specifics Name – Make this unique to the student (name, Banner ID, etc.). If left blank, it will default to “undefined”.
      2. Student Banner ID – Enter the student’s 902/903 number or their GID (user ID).
    3. Press the "Start Workflow" button – then press OK.
  2. On the left side of the screen, refresh your queue by pressing "Worklist" under “HOME”. You may need to do this two or three times until the workflow name you assigned appears in your queue.
    1. Select the workflow by clicking on the workflow name.
  3. The grade adjustment form will display the courses found for the student.
    1. All eligible courses will be shown in a table with up to three selection fields:
      1. Selection 1, 2, or 3 – This drop-down lists numbers 01–15 that correspond to the rows in the table. Select the row containing the course grade you want to adjust.
      2. Comments – Enter a reason for the grade adjustment (optional).
      3. Press COMPLETE at the bottom of the page.
  4. On the left side of the screen, refresh your queue by pressing "Worklist" under “HOME”. You may need to do this two or three times until the workflow name appears in your queue.
    1. Select the workflow by clicking on the workflow name.
  5. The confirmation form will be displayed.
    1. Review the information to ensure it is correct.
    2. Confirmation – Select an option:
      1. CONTINUE – Everything looks correct and should be submitted.
      2. SELECT DIFFERENT COURSE(S) – REWORK – Changes are needed. This option will take you back to Step #3.
      3. DO NOT PROCESS GAP(S) – STOP – Choose this if you do not want to submit the grade adjustment. This will stop the workflow.
      4. Press the COMPLETE button at the bottom of the screen.

This completes the submission process of the grade adjustment. The student will receive and email asking them to complete the acknowledgement process.